Obtaining important documents like birth certificates, marriage certificates, or death certificates from the Philippine Statistics Authority (PSA) can sometimes require a bit of paperwork. If you're unable to personally collect these vital records, you'll need to grant someone else the authority to do so on your behalf. This is where an Authorization Letter comes into play. This article provides a comprehensive guide, including a readily usable Authorization Letter Sample to Get Psa, to ensure a smooth and successful retrieval process.
Understanding the Authorization Letter for PSA Retrieval
An Authorization Letter, often referred to as a Special Power of Attorney (SPA) when it involves more significant legal matters, is a formal document that allows one person to act on behalf of another. In the context of getting documents from the PSA, it's a crucial piece of paper that empowers a trusted individual to submit the application, pay the necessary fees, and receive the requested certificate. The importance of having a properly drafted authorization letter cannot be overstated, as it prevents potential delays or rejections of your request.
When preparing your Authorization Letter Sample to Get Psa, it's essential to include specific details to avoid any ambiguity. Key elements that should be present include:
- The full name and address of the authorized person (the one you are authorizing).
- The full name and address of the person giving the authority (you).
- A clear statement granting authority to the representative.
- The specific purpose of the authorization, such as "to request and claim a copy of my birth certificate."
- The validity period of the letter, if applicable.
- The date the letter is signed.
Consider the following table for a quick overview of essential components:
| Component | Description |
|---|---|
| Principal | The person granting authority (you) |
| Agent/Attorney-in-Fact | The person being authorized |
| Purpose | Specific act authorized (e.g., claiming a birth certificate) |
| Identification | Valid IDs of both parties |
Authorization Letter Sample to Get Psa for a Relative
To Whom It May Concern,
I, [Your Full Name], residing at [Your Full Address], do hereby authorize my [Relationship to Authorized Person, e.g., sister], [Full Name of Authorized Person], residing at [Full Address of Authorized Person], to process and claim my [Type of Certificate, e.g., birth certificate] from the Philippine Statistics Authority (PSA) on my behalf.
For this purpose, she is authorized to submit the necessary documents, pay the required fees, and receive the said certificate.
This authorization is valid from [Start Date] to [End Date] or until the purpose is fulfilled.
Thank you for your kind consideration.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa for a Friend
Dear Sir/Madam,
This letter serves to authorize my friend, [Full Name of Authorized Person], whose address is [Full Address of Authorized Person], to secure my [Type of Certificate, e.g., marriage certificate] from the Philippine Statistics Authority (PSA). I, [Your Full Name], with my address at [Your Full Address], am unable to do so personally.
[Full Name of Authorized Person] is hereby granted the authority to file the application, settle all associated costs, and pick up the official document.
I have attached a copy of my valid government-issued identification for verification.
Your cooperation is greatly appreciated.
Best regards,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa for a Spouse
To the Philippine Statistics Authority,
I, [Your Full Name], a resident of [Your Full Address], hereby grant my spouse, [Full Name of Spouse], residing at [Full Address of Spouse], the authority to retrieve my [Type of Certificate, e.g., death certificate] from your office. I am currently [Reason for Absence, e.g., out of the country / confined in a hospital] and cannot personally attend to this matter.
My spouse is authorized to perform all necessary actions to obtain the said certificate, including the submission of required forms and payment of fees.
Please find attached a copy of my valid ID.
Thank you.
Respectfully,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa for an Employed Representative
Subject: Authorization to Claim [Type of Certificate] - [Your Full Name]
Dear Sir/Madam,
This letter confirms that I, [Your Full Name], of [Your Full Address], am authorizing [Full Name of Authorized Person], an employee from [Name of Company/Agency, if applicable] with employee number [Employee Number, if applicable], to claim my [Type of Certificate, e.g., CENOMAR] from the Philippine Statistics Authority (PSA).
The authorized representative is empowered to complete the application process and collect the document on my behalf.
Attached are copies of our respective valid identification documents.
We appreciate your assistance in this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa for a Minor's Record
To Whom It May Concern,
I, [Full Name of Parent/Guardian], the parent/legal guardian of [Full Name of Minor], born on [Date of Birth of Minor], residing at [Full Address of Parent/Guardian], hereby authorize [Full Name of Authorized Person], residing at [Full Address of Authorized Person], to request and claim the [Type of Certificate, e.g., birth certificate] of my child, [Full Name of Minor], from the Philippine Statistics Authority (PSA).
This authorization is given because [Reason, e.g., I am currently out of the country / I am unable to travel].
Please consider this authorization valid for the retrieval of the aforementioned document.
Thank you.
Yours faithfully,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa via Email Request
Subject: Authorization to Claim Birth Certificate - [Your Full Name]
Dear PSA Representative,
I, [Your Full Name], with registered address at [Your Full Address], am writing to authorize [Full Name of Authorized Person], my [Relationship], who resides at [Full Address of Authorized Person], to claim my [Type of Certificate, e.g., birth certificate] from your office.
I am unable to be present personally due to [Reason].
Attached is a scanned copy of my valid ID and the authorization letter for your reference. Please let me know if any further documentation is required.
Thank you for your understanding and prompt action.
Sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email Address]
Authorization Letter Sample to Get Psa for a Legal Representative
SPECIAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
I, [Your Full Name], of legal age, [Nationality], and a resident of [Your Full Address], do hereby appoint and constitute [Full Name of Legal Representative], of legal age, [Nationality], and a resident of [Full Address of Legal Representative], as my true and lawful attorney-in-fact, to do and perform the following acts and deeds in my name and stead:
To file, process, and claim my [Type of Certificate, e.g., marriage certificate] from the Philippine Statistics Authority (PSA). This includes the authority to sign all necessary forms, pay all applicable fees, and receive the said document.
I hereby grant my said attorney-in-fact full power and authority to do all things necessary to carry out the foregoing powers, and I hereby ratify and confirm all that my said attorney-in-fact shall lawfully do or cause to be done by virtue hereof.
IN WITNESS WHEREOF, I have hereunto set my hand this [Day] day of [Month], [Year] at [City/Municipality], Philippines.
[Your Signature]
[Your Printed Name]
Signed in the presence of:
_________________________ _________________________
[Witness 1 Name] [Witness 2 Name]
Authorization Letter Sample to Get Psa for Inheritance Purposes
To Whom It May Concern,
I, [Your Full Name], residing at [Your Full Address], hereby authorize [Full Name of Authorized Person], residing at [Full Address of Authorized Person], to obtain a certified true copy of the [Type of Certificate, e.g., death certificate] of my deceased [Relationship to Deceased, e.g., father], [Full Name of Deceased], for purposes of estate settlement and inheritance.
This authorization empowers [Full Name of Authorized Person] to act on my behalf in all matters related to the retrieval of this vital record from the Philippine Statistics Authority (PSA).
A copy of my valid identification is attached for your verification.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
[Date]
Authorization Letter Sample to Get Psa for a Business Transaction
Date: [Date]
To: Philippine Statistics Authority
Subject: Authorization for Document Retrieval - [Your Company Name]
Dear Sir/Madam,
This letter serves to authorize [Full Name of Authorized Person], an authorized representative of [Your Company Name], with company address at [Your Company Address], to request and claim a [Type of Certificate, e.g., marriage certificate] of [Name of Person for whom the certificate is needed] for business purposes related to [Briefly state the business purpose, e.g., applicant screening].
[Full Name of Authorized Person] is empowered to complete all necessary documentation and payment procedures at the PSA.
Please find attached our company’s letterhead and a copy of the authorized representative’s valid ID.
We appreciate your cooperation.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Position in Company]
[Your Company Name]
In conclusion, having a clear and correctly filled-out Authorization Letter Sample to Get Psa is essential when you need someone else to secure important documents from the Philippine Statistics Authority on your behalf. Remember to always include all necessary details, ensure the authorized person has a valid ID, and clearly state the purpose of the authorization. By following these guidelines and utilizing the provided samples, you can navigate the process of obtaining PSA documents with greater ease and confidence.