When you send a letter, sometimes it's not enough to just write words. Often, you need to send along other important papers or items to make your message complete. This is where the concept of a Document Enclosed With a Letter comes into play. Whether it's a contract, a photo, or a brochure, knowing how to properly indicate and handle these enclosed items is crucial for clear communication and a professional presentation.
Why Clearly Indicate a Document Enclosed With a Letter
Including a Document Enclosed With a Letter serves several vital purposes. Firstly, it ensures that the recipient is aware of everything that should have arrived with your correspondence. This avoids confusion and prevents the recipient from thinking something is missing. It also acts as a double-check for you, the sender, confirming that all necessary materials have been included before sealing the envelope.
The method of indicating an enclosure can be as simple as a handwritten note or a printed notation. For business correspondence, it's standard practice to use a clear identifier. Here are some common ways this is done:
- Typographical Marks: Most commonly, you'll see "Encl." or "Enclosures" followed by the number of items or a brief description.
- Manual Addition: In some cases, especially with personal letters, a sender might simply write "See enclosed" or list the items next to their signature.
The importance of clearly indicating a Document Enclosed With a Letter cannot be overstated. It enhances transparency, professionalism, and reduces the likelihood of misunderstandings or lost items.
| Method | Typical Usage | Clarity Level |
|---|---|---|
| "Encl." | Formal business letters | High |
| "Enclosures (2)" | Formal business letters | High |
| "See attached" | Emails, less formal letters | Medium to High |
| Handwritten note | Personal letters | Variable |
Application for a Business Permit: Document Enclosed With a Letter
To Whom It May Concern,
Please accept this letter and the accompanying documents as my formal application for a business permit for "The Cozy Corner Cafe." Enclosed, you will find the completed application form, a copy of my business plan, and proof of my business license. I have also included a detailed floor plan of the proposed premises.
I kindly request that you review these materials at your earliest convenience. If any further information or documentation is required, please do not hesitate to contact me at your earliest convenience. I look forward to your positive response and the opportunity to open a new establishment in our community.
Sincerely,
Jane Doe
Encl: Application Form, Business Plan, Business License Copy, Floor Plan
Confirmation of Order: Document Enclosed With a Letter
Dear Mr. Smith,
This letter serves to confirm your recent order for the Model X Widget. We have processed your payment and are pleased to inform you that your order is being prepared for shipment. As per our discussion, a copy of your original order invoice is included with this letter for your records.
Should you have any questions or require further assistance regarding your order, please feel free to reach out to our customer service team at 1-800-555-1212. Thank you for your business.
Best regards,
The Sales Team
Global Innovations Inc.
Enclosure: Order Invoice
Sharing Family Photos: Document Enclosed With a Letter
Dearest Grandma,
I hope this letter finds you well and in good spirits. We've been thinking of you so much lately, and I wanted to share some recent photos of the kids. Little Timmy just lost his front tooth, and Susie had her first school play! I've enclosed a few of our favorite snapshots from these special moments.
We can't wait to visit soon and tell you all about our adventures in person. Sending you lots of love and warm hugs from all of us!
With love,
Sarah
Enclosures: Photos of Timmy and Susie
Submission of a Manuscript: Document Enclosed With a Letter
Dear Editor,
Please accept this submission of my manuscript, titled "The Last Lullaby," for your consideration for publication. I believe this historical fiction novel, set in the early 20th century, would be a valuable addition to your esteemed literary catalog. I have enclosed a synopsis and the first three chapters as per your submission guidelines.
I eagerly await your feedback and hope to hear from you soon. Thank you for your time and consideration.
Sincerely,
David Miller
Encl: Manuscript Synopsis, Chapters 1-3
Legal Notice: Document Enclosed With a Letter
NOTICE OF DISPUTE
To:
XYZ Corporation
123 Business Avenue
Anytown, CA 90210
From:
ABC Company
456 Commerce Street
Otherville, NY 10001
Date: October 26, 2023
Subject: Breach of Contract
Dear Sir or Madam,
This letter serves as formal notification of a dispute arising from the contract executed on July 1, 2023, concerning the supply of raw materials. As outlined in the enclosed legal statement, XYZ Corporation has failed to meet the agreed-upon quality standards, resulting in significant financial losses for ABC Company.
We are enclosing all relevant documentation supporting our claim, including inspection reports and financial statements. We require a response and a proposed resolution within fourteen (14) days of the date of this letter.
Sincerely,
Legal Department
ABC Company
Encl: Legal Statement of Dispute, Inspection Reports, Financial Statements
Job Application with Resume: Document Enclosed With a Letter
Hiring Manager
Tech Solutions Inc.
789 Innovation Drive
Silicon Valley, CA 94000
October 26, 2023
Dear Hiring Manager,
I am writing to express my enthusiastic interest in the Senior Software Engineer position advertised on LinkedIn. With my extensive experience in developing scalable web applications and my proven ability to lead project teams, I am confident that I possess the skills and qualifications necessary to excel in this role.
Please find my resume enclosed with this letter, which provides a detailed overview of my professional background and accomplishments. I am eager to discuss how my expertise can benefit Tech Solutions Inc.
Thank you for your time and consideration.
Sincerely,
Maria Garcia
Enclosure: Resume
Medical Records Transfer Request: Document Enclosed With a Letter
Dear Dr. Evans,
I am writing to request the transfer of my medical records from your practice to Dr. Anya Sharma at City General Hospital. I will be moving out of state and require my complete medical history to ensure continuity of care.
Please find enclosed the signed authorization form granting permission for this transfer. I would appreciate it if the records could be forwarded by November 15, 2023. If there are any fees associated with this process, please inform me.
Thank you for your prompt attention to this matter.
Sincerely,
John Chen
Encl: Medical Records Release Form
Sharing Marketing Brochures: Document Enclosed With a Letter
Dear Potential Partner,
We are excited to introduce our latest line of eco-friendly packaging solutions and believe they could be a perfect fit for your business. Our commitment to sustainability and innovation offers a unique advantage in today's market.
To provide you with a comprehensive overview, we have enclosed our new marketing brochure, which details our product offerings, benefits, and case studies. We would be delighted to schedule a meeting to discuss how our solutions can meet your specific needs.
Best regards,
The Marketing Team
GreenPack Solutions
Encl: Marketing Brochure
In conclusion, the practice of including a Document Enclosed With a Letter is a fundamental aspect of effective communication, whether for personal or professional purposes. By clearly indicating what is enclosed, you ensure that your recipient has all the necessary information, fostering clarity, professionalism, and a smoother exchange of information.