In the professional world, clear and concise communication is key to success. One common and effective way to ensure everyone is on the same page after a meeting or conversation is by sending an "As Per Our Discussion" email. This article will delve into what makes a good As Per Our Discussion Email Sample, explore various scenarios where it's most useful, and provide practical examples to help you craft your own effective follow-up messages.
Why "As Per Our Discussion" Emails Are Crucial
When you've just had a significant conversation or meeting, the details can easily get lost in the shuffle. An "As Per Our Discussion" email serves as a written record, reinforcing key decisions, action items, and any agreements made. This not only helps the sender and recipient remember what was discussed but also prevents misunderstandings and ensures accountability. The importance of documenting these conversations cannot be overstated, as it provides a clear reference point for future actions and avoids potential disputes.
- Provides a tangible record of agreements.
- Clarifies action items and responsibilities.
- Minimizes the risk of misinterpretation.
- Sets clear expectations for next steps.
To make these emails even more effective, consider using a structured format:
- Subject Line: Clear and concise, often including "As Per Our Discussion."
- Opening: Briefly reference the prior conversation or meeting.
- Key Points/Decisions: List the main takeaways or agreements.
- Action Items: Clearly outline who is responsible for what and by when.
- Attachments/Resources: Link to any relevant documents discussed.
- Closing: Reiterate appreciation and offer further clarification.
Here's a simple table illustrating the core components:
| Component | Purpose |
|---|---|
| Subject Line | Immediate context |
| Opening Statement | Reference discussion |
| Summary of Points | Reinforce agreements |
| Actionable Steps | Define tasks and deadlines |
| Call to Action/Confirmation | Ensure understanding and next steps |
As Per Our Discussion Email Sample for Project Updates
Subject: Project Alpha Update - As Per Our Discussion Yesterday
Hi [Colleague's Name],
Following up on our discussion yesterday regarding Project Alpha, I wanted to summarize the key points and action items.
We agreed on the following:
- The design phase will be completed by [Date].
- Development will commence immediately after design sign-off.
- Marketing materials will be finalized by [Date].
My action item is to prepare the detailed timeline for the development phase and share it with you by EOD Friday. [Colleague's Name], your action item is to review and approve the initial design concepts by Tuesday next week.
Please let me know if I've missed anything or if you have any questions.
Best regards,
[Your Name]
As Per Our Discussion Email Sample for Client Follow-up
Subject: Following Up on Our Meeting - [Client Name] Account
Dear [Client Name],
It was a pleasure speaking with you earlier today. As per our discussion, I'm sending over the proposal for [Service/Product] that we talked about.
Key takeaways from our conversation include:
- Your primary goal is to [Client's Goal].
- You are looking for [Specific Feature/Benefit].
- The budget allocated for this project is around [Budget Amount].
The attached proposal outlines how we can help you achieve these objectives. Please take some time to review it, and feel free to reach out with any questions or if you'd like to discuss any adjustments.
We're excited about the possibility of working with you.
Sincerely,
[Your Name]
As Per Our Discussion Email Sample for Sales Engagements
Subject: Next Steps for [Product/Service] - As Per Our Conversation
Hi [Prospect Name],
Thank you for taking the time to chat with me this morning about [Product/Service]. As per our discussion, I've put together a summary of what we covered and the next steps.
We identified that your main challenge is [Prospect's Challenge], and our [Product/Service] can address this by [Solution].
Here's what we agreed upon:
- I will send you a detailed breakdown of the pricing and features by tomorrow afternoon.
- You will share this information with your team for their feedback.
- We will schedule a brief follow-up call for next week to answer any questions they might have.
Looking forward to hearing your thoughts.
Best regards,
[Your Name]
As Per Our Discussion Email Sample for Internal Team Alignment
Subject: Team Meeting Recap - As Per Our Discussion Today
Hi Team,
This email serves as a recap of our team meeting earlier today. As per our discussion, we've decided to move forward with the following initiatives:
Key Decisions:
- We will be prioritizing the [Task A] initiative for the next quarter.
- The new workflow for [Process B] will be implemented starting [Date].
Action Items:
| Owner | Task | Deadline |
|---|---|---|
| [Team Member 1] | Develop initial project plan for [Task A] | [Date] |
| [Team Member 2] | Create training materials for new workflow | [Date] |
Please review these points and let me know if you have any additions or corrections by the end of the day.
Thanks,
[Your Name]
As Per Our Discussion Email Sample for Clarifying Expectations
Subject: Clarifying Expectations - [Your Company] & [Other Company]
Dear [Contact Person],
Following up on our productive conversation this morning, this email is to confirm our mutual understanding as per our discussion.
We agreed that:
- [Your Company] will provide [Specific Deliverable] by [Date].
- [Other Company] will provide [Specific Information/Access] to facilitate this.
- The agreed-upon payment terms are [Payment Terms].
This confirmation ensures we are both aligned on the deliverables and timelines. Please confirm your agreement by replying to this email. If there are any points that require further clarification, don't hesitate to reach out.
Best regards,
[Your Name]
As Per Our Discussion Email Sample for Task Delegation
Subject: Task Delegation - [Project Name] - As Per Our Discussion
Hi [Team Member Name],
As per our discussion this afternoon, I'd like to formally delegate the task of [Specific Task] for the [Project Name] project.
Here are the key details:
- Task: [Detailed description of the task].
- Objective: To [Explain the purpose of the task].
- Resources: All necessary documents can be found in [Link to shared drive/folder].
- Deadline: Please complete this task by [Date].
I'm confident you'll do a great job. Please let me know if you have any questions or require further assistance as you work through this.
Thanks,
[Your Name]
As Per Our Discussion Email Sample for Negotiation Outcomes
Subject: Agreement Summary - As Per Our Negotiation Today
Dear [Negotiator's Name],
It was a productive negotiation session today. As per our discussion, I'm writing to summarize the key points of our agreement regarding [Subject of Negotiation].
We have agreed upon the following:
- The price for [Product/Service] will be [Agreed Price].
- The delivery schedule will be [Agreed Schedule].
- Payment will be made [Agreed Payment Terms].
I will prepare a formal contract reflecting these terms and send it over for your review by [Date]. Please let me know if this summary accurately reflects your understanding of our agreement.
Sincerely,
[Your Name]
As Per Our Discussion Email Sample for Resolving Issues
Subject: Issue Resolution - [Issue Description] - As Per Our Conversation
Hi [Colleague/Client Name],
Following up on our conversation about the issue with [Specific Issue], I wanted to outline the agreed-upon resolution as per our discussion.
We decided to:
- [Action Taken 1]
- [Action Taken 2]
- [Follow-up Step]
These steps should help resolve the issue and prevent its recurrence. Please monitor the situation and let me know if you encounter any further problems. We will revisit this in our next check-in on [Date].
Thanks,
[Your Name]
As Per Our Discussion Email Sample for Scheduling Future Meetings
Subject: Next Steps & Follow-up Meeting - As Per Our Discussion
Hi [Colleague's Name],
It was great discussing [Topic] with you today. As per our discussion, I'm writing to propose a follow-up meeting to dive deeper into the [Specific Area] we touched upon.
I suggest we meet again sometime next week. Please let me know your availability for the following times:
- [Option 1: Day, Time]
- [Option 2: Day, Time]
- [Option 3: Day, Time]
If none of these work, please suggest a time that is more convenient for you. I'll send over a calendar invitation once we confirm a time.
Best regards,
[Your Name]
In conclusion, an "As Per Our Discussion" email is a powerful tool for maintaining clarity, accountability, and professionalism in your communications. By following these examples and tailoring them to your specific needs, you can ensure that important conversations lead to productive outcomes and strong working relationships. Remember to always be prompt, clear, and concise when sending these follow-up emails.