Obtaining your Professional Regulation Commission (PRC) Identification Card (ID) is a significant milestone for many professionals. However, there might be times when you cannot personally collect your PRC ID. In such situations, an Authorization Letter Sample to Claim Prc Id becomes an indispensable document. This article will guide you through understanding why you need such a letter and provide various samples to suit different circumstances.
Understanding the Authorization Letter for PRC ID Claim
An Authorization Letter, in the context of claiming a PRC ID, is a formal document where the ID owner grants permission to another individual to pick up their ID on their behalf. This is a crucial step because PRC IDs often contain sensitive personal information and are issued only to the rightful owner or their designated representative.
The importance of having a properly written and executed Authorization Letter cannot be overstated. It ensures that the PRC can release the ID to the correct person, preventing potential fraud or misidentification. Without it, the person attempting to claim the ID on your behalf will likely be denied, leading to delays and further inconvenience.
Here's a breakdown of what typically needs to be included:
- The full name and contact details of the ID owner (the one authorizing).
- The full name and contact details of the authorized representative.
- A clear statement granting permission to claim the PRC ID.
- The specific details of the PRC ID to be claimed (e.g., profession, registration number, if known).
- The date the letter is written.
- The signature of the ID owner.
Sometimes, the PRC might have specific requirements for the authorization letter. It's always best to check the official PRC website or contact their office directly for any specific formats or additional documents they may require. For instance, some offices might request that the authorization letter be notarized, or that the representative present a valid government-issued ID alongside the authorization letter.
Authorization Letter Sample to Claim Prc Id Due to Distance
To Whom It May Concern,
I, Juan Dela Cruz, residing at 123 Quezon City, Philippines, am writing to authorize my sister, Maria Dela Cruz, also residing at 456 Manila City, Philippines, to claim my Professional Regulation Commission (PRC) Identification Card for the profession of Registered Electrical Engineer. My PRC License Number is 1234567. I am unable to personally claim my ID due to the distance of my current residence from the PRC office.
Please find attached a photocopy of my valid government-issued ID for verification. Maria Dela Cruz will present her valid government-issued ID upon claiming.
Thank you for your understanding and assistance.
Sincerely,
Juan Dela Cruz
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id Due to Work Commitment
Dear Sir/Madam,
This letter serves as authorization for my colleague, Pedro Santos, to claim my PRC ID for the profession of Certified Public Accountant. My full name is Anna Reyes, and my PRC License Number is 9876543.
Due to unforeseen and urgent work commitments that require my immediate presence out of town, I am unable to personally collect my PRC ID at this time. Mr. Pedro Santos, who works in the same department, has been entrusted to collect it on my behalf. He can be reached at 0917-123-4567.
I have provided Mr. Santos with a copy of my valid ID for presentation. We kindly request your approval for this arrangement.
Respectfully,
Anna Reyes
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id for Overseas Filipino Workers (OFW)
Subject: Authorization to Claim PRC ID - [Your Full Name]
To the Office of the Professional Regulation Commission,
I, Maria Santos, a Registered Nurse with PRC License Number 1122334, currently residing and working abroad as an Overseas Filipino Worker, hereby authorize my father, Jose Santos, to claim my PRC ID from your office.
I am unable to personally claim my ID due to my employment contract and location. My father, Jose Santos, residing at 789 Cebu City, Philippines, will be presenting this letter along with his valid identification and a copy of my valid identification for verification.
Your cooperation in this matter is greatly appreciated.
Sincerely,
Maria Santos
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id Due to Illness
To Whom It May Concern,
I, Jose Magsaysay, a licensed Architect (PRC License No. 555666), am writing to authorize my wife, Elena Magsaysay, to claim my PRC ID.
Unfortunately, I am currently confined due to a medical condition and am unable to leave my home. My wife, Elena Magsaysay, will be representing me and can be contacted at 0918-987-6543.
Please allow her to claim my ID upon presentation of her valid ID and a copy of my own identification. Your compassionate understanding in this matter is highly valued.
Thank you,
Jose Magsaysay
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id via Email
Subject: Authorization to Claim PRC ID - [Your Full Name] - [Your Profession]
Dear PRC Representative,
This email serves as my formal authorization for my brother, David Garcia, to claim my PRC ID for the profession of Mechanical Engineer. My name is Robert Garcia, and my PRC License Number is 445566.
I am currently facing travel restrictions that prevent me from personally appearing at your office. My brother, David Garcia, will be visiting the PRC office on my behalf. He can be reached at 0927-111-2222.
Please accept this email as my authorization. David will bring a copy of my valid ID for your reference. Kindly let me know if any further documentation is required.
Thank you for your assistance.
Best regards,
Robert Garcia
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id with Notarization
SPECIAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
I, Maria Clara, a licensed Teacher with PRC License No. 778899, of legal age, Filipino citizen, and a resident of Intramuros, Manila, Philippines, hereby APPOINT, CONSTITUTE, and EMPOWER my trusted friend, Jose Rizal, of legal age, Filipino citizen, and a resident of Binondo, Manila, Philippines, to be my true and lawful attorney-in-fact, for me and in my name, place, and stead, to do and perform the following acts:
To personally claim and receive my Professional Regulation Commission (PRC) Identification Card issued by your office for the profession of Teacher.
HEREBY GIVING AND GRANTING unto my said attorney-in-fact full power and authority to do and perform all and every act and thing whatsoever requisite and necessary or proper to be done in and about the premises, as fully to all intents and purposes as I might or could do if personally present, with full power of substitution and revocation, and I do hereby ratify and confirm all that my said attorney-in-fact shall lawfully do or cause to be done by virtue hereof.
IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of October, 2023, in Manila, Philippines.
____________________________
MARIA CLARA
Affiant
SIGNED IN THE PRESENCE OF:
____________________________ ____________________________
ACKNOWLEDGMENT
REPUBLIC OF THE PHILIPPINES )
CITY OF MANILA ) S.S.
On this 26th day of October, 2023, before me, a Notary Public in and for the City of Manila, personally appeared MARIA CLARA, known to me to be the same person who executed the foregoing instrument, and she acknowledged to me that the same is her free act and deed.
WITNESS MY HAND AND SEAL.
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of 2023.
Authorization Letter Sample to Claim Prc Id by Family Member (General)
To the Records Division,
Professional Regulation Commission,
I, Elena Reyes, a Registered Midwife with PRC License No. 334455, hereby authorize my mother, Mrs. Sofia Reyes, to claim my PRC ID from your office.
I am currently in an emergency situation and cannot personally attend to this matter. My mother, Mrs. Sofia Reyes, resides at 111 Rizal Avenue, Quezon City, and will present her valid government-issued ID and a copy of my ID for verification.
Your prompt action on this request will be highly appreciated.
Sincerely,
Elena Reyes
Date: October 26, 2023
Authorization Letter Sample to Claim Prc Id for a Minor (if applicable and allowed)
To Whom It May Concern,
I, Mr. Juan Cruz Sr., father of Juan Cruz Jr., a minor who has passed the [Name of Examination, e.g., Civil Service Examination] and is eligible for a PRC ID, hereby authorize Ms. Maria Cruz, my wife and the mother of Juan Cruz Jr., to claim the PRC ID on his behalf.
As Juan Cruz Jr. is a minor, he is unable to personally claim his identification card. Ms. Maria Cruz will present this authorization letter along with proof of her relationship to the minor and her valid identification.
We appreciate your assistance in this matter.
Sincerely,
Mr. Juan Cruz Sr.
Date: October 26, 2023
In conclusion, an Authorization Letter Sample to Claim Prc Id is a vital document for ensuring that your PRC ID can be collected even when you are unable to be present. By understanding the requirements and using the provided samples as a guide, you can ensure a smooth and efficient process for yourself or for someone you authorize. Always remember to verify specific requirements with the PRC office to avoid any last-minute issues.